Confidential Secretary to Chairman - PORT QASIM AUTHORITY

Job Description

Port Qasim Authority is seeking a skilled and trustworthy individual to serve as Confidential Secretary to the Chairman. The Confidential Secretary will provide high-level administrative support to the Chairman, ensuring confidentiality, professionalism, and efficiency in all aspects of their duties.

Responsibilities:

1. Manage the Chairman's schedule, appointments, and travel arrangements, coordinating with internal and external stakeholders to ensure optimal use of time and resources.
2. Screen and prioritize incoming communications, including phone calls, emails, and letters, drafting responses and redirecting inquiries as appropriate.
3. Prepare and distribute correspondence, memos, reports, and presentations on behalf of the Chairman, ensuring accuracy, clarity, and adherence to corporate standards.
4. Attend meetings, take minutes, and prepare summaries of discussions and action points for the Chairman's review and follow-up.
5. Maintain confidential records and files, including sensitive documents, agreements, and personal correspondence, exercising discretion and confidentiality at all times.
6. Conduct research and gather information on behalf of the Chairman, compiling data, analyzing findings, and preparing briefing materials as needed.
7. Coordinate and facilitate internal and external meetings, conferences, and events hosted by the Chairman, arranging logistics, catering, and other arrangements as required.
8. Assist in the preparation of the Chairman's speeches, presentations, and public statements, ensuring accuracy, relevance, and alignment with organizational goals.
9. Liaise with other departments and staff members to coordinate activities and initiatives in support of the Chairman's priorities and objectives.
10. Handle special projects and assignments as directed by the Chairman, demonstrating flexibility, initiative, and a willingness to learn.

Requirements:

1. Bachelor's degree in Business Administration, Management, or a related field. Additional qualifications in secretarial studies or office administration are preferred.
2. Proven experience as an executive secretary, confidential assistant, or similar role, with a minimum of X years of experience supporting senior executives.
3. Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously.
4. Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence and documents.
5. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity software.
6. Discretion, integrity, and professionalism in handling confidential information and sensitive matters.
7. Strong interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization and external stakeholders.
8. Attention to detail and accuracy in all aspects of work, including record-keeping, proofreading, and data analysis.
9. Adaptability and resourcefulness in dealing with changing priorities, unexpected challenges, and high-pressure situations.
10. Knowledge of administrative procedures, office management practices, and business etiquette.

If you are a highly organized and proactive professional with exceptional administrative skills and a commitment to confidentiality and professionalism, we invite you to apply for the position of Confidential Secretary to Chairman at Port Qasim Authority. Join our team and play a key role in supporting the Chairman in the effective management and leadership of our organization.

Skills Required

• Strong Communication skills